Job Description

Job Description

Job Description

Reporting directly to the Controller, the AP Specialist will be responsible for invoice processing, vendor management, payment administration, and general accounting support.

Key Responsibilities

• Process and code vendor invoices accurately and efficiently
• Route invoices to appropriate managers for approval
• Manage weekly check runs and payment processing
• Maintain vendor records, including W-9 documentation
• Set up new vendors within the accounting system
• Process and reconcile corporate credit card expenses
• Assist with sales tax administration and annual 1099 reporting
• Maintain Certificates of Insurance and related documentation
• Research and resolve invoice discrepancies and vendor inquiries
• Extract and review accounting reports as needed

Qualifications

• 3+ years of Accounts Payable experience
• Strong communication and customer service skills
• Comfortable working in a small, team-oriented office environment
• Proficiency with Microsoft Excel, including working with spreadsheets and researching financial data
• Experience with ERP/accounting software preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines

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