Job Description

Puck is seeking a detail-oriented and dynamic contract Event Coordinator to join our marketing team. This role will support the events team in planning, executing, and managing high-quality events that reflect our brand's commitment to delivering premium news and analysis. The ideal candidate will bring strong organizational skills, vendor management expertise, and the ability to thrive in a fast-paced media environment. This role is located out of Puck's New York City headquarters. Candidates must be able to work in the office a minimum of 2 days per week, when not traveling. Remote candidates will not be considered. Primary Responsibilities: Support all logistical aspects of events from initial concept through execution, including venue selection, catering, AV, print signage, and production coordination Support development of comprehensive event timelines and run-of-show documents to ensure seamless execution Track expenses within event budgets and ensure cost-efficiency without compromising quality Identify, select, and negotiate with vendors including venues, caterers, AV companies, print vendors, florists, and other service providers Manage vendor relationships and contracts to ensure deliverables meet expectations and deadlines Manage internal project decks and documents, ensuring notes and updates disseminate to XFN teams in a timely manner Create and manage Splash pages Work closely with events and cross-functional teams including marketing, editorial, and leadership to align events with Puck’s branding and messaging Manage on-site logistics, staff coordination, and real-time troubleshooting during events Maintain vendor and venue trackers, and consistently stay on top of new venues in Puck’s key markets To best perform in this job, you will demonstrate: Organizational Excellence: Strong organizational and time management skills with meticulous attention to detail Communication: Excellent written and verbal communication, negotiation, and interpersonal skills Experience: Proven experience with event planning and project management Problem-Solving: Strong analytical and problem-solving abilities with a proactive mindset Adaptability: Ability to handle a fast-paced environment, manage multiple priorities simultaneously, and remain calm under pressure Flexibility: Willingness to work evenings and weekends as required for events. This role requires 10-20% travel. Qualifications: 2-3 years experience planning events in media, tech, or at an agency Familiarity with high-profile guest management and executive-level events Expected hours and salary: The pay range for this role is $55 - $70 per hour, but the final offer amount is dependent on incumbent’s relevant experience, skill-level, and location The Event Coordinator role will initially be contracted for 30 hours per week, with the opportunity to bill additional hours as needed

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